• Venue and Vendor Selection and Contract Negotiation
  It is important to interview carefully and select the best Venues and Vendors  for your event based on your budget and priorities. We have worked with many of the best vendors in the industry and use our resources and information to help you find the best vendors at the best price. 
  
  We identify, screen and recommend vendors for your wedding that match the vision you have created.  We then set up interviews, help you with the final decision and assist with negotiating the best contract possible with each vendor.  In addition, we review any contracts you may have already negotiated so that we can manage them effectively. 
  
  See our special section on Hiring the Best Wedding Vendors!
   

• Vendor Coordination
  During the planning and process management phase we work with you and each vendor selected to make final decisions on every outstanding wedding detail.  This includes but is not limited to:
   

• Reception and Ceremony site review and management

Liaise between ceremony site; verify all site limitations and requirements are met; communicate requirements to all vendors involved; coordinate all planning with site catering team; manage all site details.

• Rehearsal Dinner site review and management

Liaise between rehearsal dinner site; verify all site requirements are met, coordinate all planning with site catering team; manage all site details.

• Ceremony planning and coordination

Assist in wedding ceremony coordination as needed including developing order of procession, and planning seating arrangement. If we are not doing your ceremony, we liaise with your minister to assure that all of his or her needs and requirements are being met.

• Reception planning and process management

Manage everything related to the reception including layout, seating chart, schedule of events, favors, staff management, entertainment placement and management, set up of gift table and removal of gifts, packing up of all accoutrements after the wedding, schedule final bill payment. 

• Entertainment management

Liaise with your entertainment team to make sure that appropriate music is selected for all areas; ensure that MC requirements are defined; prepare order of entry and timeline and supervise music team in their performance at both the ceremony and reception venues.

• Floral management

Facilitate floral selections; make sure that floral team is designing to your requirements and budget; provide them with any size or site requirements if necessary.

• Photography and Video management

Liaise between photography and videography teams to determine style and quantity of photography, method of presentation, and photography flow for the day of the wedding.  

NEXT STEP: Guest Management

VISION & BUDGET ▪ VENDOR SELECTION ▪  GUEST MANAGEMENT ▪ 
WEEKEND MANAGEMENT